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Supervisor of Facilities (Asset Management)

Whitby combines a small town atmosphere with the sophistication and amenities of a larger urban centre.  Located on the shores of Lake Ontario, Whitby boasts two beautiful heritage downtowns, one of the finest recreational harbours with two marinas, year round sports and recreation activities, parks, trails, beaches and a robust arts and culture scene, all of which are part of the extraordinary amenities that Whitby residents enjoy every day.  With a population projected to grow to 200,000 people within the next 15 years, Whitby has an exciting and aspiring future.

Reporting to the Manager of Facilities (Capital Projects), the Supervisor of Facilities (Asset Management)  is responsible for regularly inspecting and examining all Municipal owned building assets, preparing condition audit reports and updating the Facilities Asset Management Plan yearly; and will manage small to medium size capital projects (renewal, enhancement, life cycle replacement, etc).

Specific duties include:

  • developing the Facilities Asset Management Plan by implementing and streamlining the new data collection process for all Municipal Buildings;
  • monitoring and reporting on the life cycle condition and maintenance requirements for the building envelop, structure and major components of all municipal buildings;
  • completing regular condition audits and preparing assessment reports identifying deficiencies, concerns and developing the appropriate solutions;
  • supervising and coordinating a number of small to medium size renovation, renewal and new facility related construction projects;
  • preparing and adjusting detailed project schedules from concept through completion;
  • preparing all required technical documentation to initiate and assist the purchasing processes to receive expressions of interest, proposals, tenders and quotations for a variety of goods and services;
  • regularly reviewing and updating the long term capital budget for the facilities section;
  • coordinating and supervising the efforts of Town staff and contractors assigned to complete various building related capital projects;
  • actively participates in Division/Department planning related to future facility development in response to changes in the operations or growth requirements; and
  • other duties as may be assigned.

As the successful applicant, you must possess:

  • a University Degree in Architecture, Building/Structural Engineering or a related discipline;

  • a minimum of five (5) years experience in a Construction Project Management and Administration role, preferably in a leadership role on behalf of a municipality or public sector agency;

  • a minimum of five (5) years experience in Construction Law;

  • exceptional communication and negotiation skills;

  • highly developed organizational, analytical, problem solving and decision making, project coordination, scheduling, time management skills;

  • strong formally developed and thorough understanding of building sciences, architectural design and construction, mechanical/electrical design and systems, structural engineering, and civil sciences;

  • strong formally developed and thorough understanding of construction administration processes, specification writing and construction law;

  • formal training, experience and proven ability to interpret all manner of construction related technical information (specifications, drawings, surveys, schedules, manuals etc.);

  • thorough understanding of the Occupational Health and Safety Act;

  • extensive experience and skill in preparing technical reports, specifications, tenders, quotations, RFPs, etc.;

  • thorough understanding of various facilities operational and customer service requirements;

  • financial management, accounting and budgeting skills;

  • strong project coordination, scheduling, time management skills;

  • effective supervision and team building skills ā€“ proven ability to develop people;

  • well-developed computer application skills ā€“ including advanced applications for AutoCAD, Asset Management Software, Excel and MS Project, Related Financial Software;

  • ability to climb high structures and enter confined spaces as necessary;

  • management skills required to direct the work of a wide variety of technical and professional consultants;

  • well-developed interpersonal skills for maintaining successful business, customer and staff relationship;

  • willingness to be flexible and available to work irregular hours including weekends as required;

  • knowledge and understanding of the Ontario Building Code and AODA requirements; and,

  • a valid Ontario Drivers Licence (minimum Class ā€œGā€) maintained in good standing with access to a personal vehicle daily.